EAST SUSSEX COUNTY COUNCIL’S FORWARD PLAN

 

The Leader of the County Council is required to publish a forward plan setting out matters which the Leader believes will be the subject of a key decision by the Cabinet, individual Cabinet member or officer in the period covered by the Plan (the subsequent four months). The Council’s Constitution states that a key decision is one that involves

 

(a)    expenditure which is, or the making of savings which are, significant having regard to the expenditure of the County Council’s budget, namely above £500,000 per annum; or

 

(b)    is significant in terms of its effects on communities living or working in an area comprising two or more electoral divisions.

 

As a matter of good practice, the Council's Forward Plan includes other items in addition to key decisions that are to be considered by the Cabinet/individual members. This additional information is provided to inform local residents of all matters to be considered, with the exception of issues which are dealt with under the urgency provisions.  Only key decisions to be taken by officers are included.

 

For each decision included on the Plan the following information is provided:

 

-          the name of the individual or body that is to make the decision and the date of the meeting or relevant time period for an officer decision

-          the title of the report and decision to be considered

-          groups that will be consulted prior to the decision being taken

-          a list of documents that will be considered when making the decision

-          the name and telephone number of the contact officer for each item.

 

The Plan is updated and published every month on the Council’s website two weeks before the start of the period to be covered.

 

Meetings of the Cabinet/individual members are open to the public (with the exception of discussion regarding reports which contain exempt/confidential information). Copies of agenda and reports for meetings are available on the website in advance of meetings. Key decisions taken by officers will not be taken at a meeting – documents listed can be made available on request to the contact officer, with the exception of those which contain exempt/confidential information.

 

For further details on the time of meetings and general information about the Plan please contact Andy Cottell at County Hall, St Anne’s Crescent, Lewes, BN7 1UE, or telephone 01273 481955 or send an e-mail to andy.cottell@eastsussex.gov.uk.  For further detailed information regarding specific issues to be considered by the Cabinet, individual Member or officer please contact the named contact officer for the item concerned.

EAST SUSSEX COUNTY COUNCIL

County Hall, St Anne’s Crescent, Lewes, BN7 1UE 

 

For copies of reports or other documents please contact the officer listed on the Plan or phone 01273 335274.

 

 

FORWARD PLAN – EXECUTIVE DECISIONS (including Key Decisions) –1 November 2021 TO 28 February 2022

Additional notices in relation to Key Decisions and/or private decisions are available on the Council’s website.

 

Cabinet membership:

 

Councillor Keith Glazier - Lead Member for Strategic Management and Economic Development

Councillor Nick Bennett – Lead Member for Resources and Climate Change

Councillor Rupert Simmons – Lead Member for Economy

Councillor Claire Dowling  – Lead Member for Transport and Environment

Councillor Carl Maynard  – Lead Member for Adult Social Care and Health

Councillor Bob Bowdler – Lead Member for Children and Families

Councillor Bob Standley – Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Date for Decision

Decision Taker

Decision/Key Issue

Decision to be taken wholly or partly in private (P)  or Key Decision (KD)

Consultation

 

List of Documents to be submitted to decision maker

Contact Officer

<PI1>

9 Nov 2021

Cabinet

 

Climate Change investment

To consider a proposal for additional investment to support ESCC’s climate emergency work.

 

KD

 

 

Report, other documents may also be submitted

 

Andy Arnold

 

01273 481606

 

</PI1>

<PI2>

9 Nov 2021

Cabinet

 

Highways investment

To consider a proposal for additional investment in highways.

 

KD

 

 

Report, other documents may also be submitted

 

Karl Taylor

 

01273 482207

</PI2>

<PI3>

9 Nov 2021

Cabinet

 

Appointment of external auditors

The Local Audit and Accountability Act 2014 and the Local Audit (Appointing Person) Regulations 2015; Regulation 19 requires the decision to opt-in to the PSAA auditor appointment process to be taken by Full Council. The closing date for the notice of acceptance is Friday 11 March 2022.

 

 

 

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI3>

<PI4>

9 Nov 2021

Lead Member for Adult Social Care and Health

 

Household Support Fund - Voluntary, Community Social Enterprise (VCSE) and place-based options

Decision as to the scheme the Council will implement to distribute the Household Support Grant with regard to families and other types of households, including individuals at risk of food and fuel poverty.

 

KD

 

 

Report, other documents may also be submitted

 

Tom Hook

 

07895 331141

</PI4>

<PI5>

12 Nov 2021

Lead Member for Economy

 

Sussex Tourism and Culture Recovery Group Progress report and recommendations for next steps

To present a vision and high level priorities to support the medium and long term recovery of the visitor economy across East Sussex, West Sussex and Brighton & Hove

 

KD

 

 

Report, other documents may also be submitted

 

Sally Staples

 

01273 481871

</PI5>

<PI6>

15 Nov 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

East Sussex School Organisation Plan 2021-2025

To seek Lead Member approval to publish the East Sussex School Organisation Plan, covering the period 2021 to 2025.

The purpose of the School Organisation Plan is to understand the projected demand for school places in the future and to set out where we think we will need to commission additional places or re-organise existing provision to meet that demand.

 

 

 

 

 

Report, other documents may also be submitted

 

Gary Langford

 

01273 481758

 

</PI6>

<PI7>

15 Nov 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Household Support Fund

Approval to use some of the Household Support Fund to provide food vouchers over the Christmas, February and Easter school holidays to eligible free school meal pupils between December 2021 – March 2022.

 

KD

Local Members

 

Report, other documents may also be submitted

 

Jessica

Stubbings

 

07827 084705

 

</PI7>

<PI8>

16 Nov 2021

Lead Member for Resources and Climate Change

 

Lease extension - Tilling Green Community Centre, Rye

Proposal to grant a long lease to facilitate capital investment

 

P

 

 

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI8>

<PI9>

22 Nov 2021

Lead Member for Transport and Environment

 

East Sussex County Council's use of Glyphosate based herbicide to control weeds on the Public Highway

To consider the response to the Motion ‘to eliminate use of glyphosate herbicide formulation in ESCC/Highways’ weed control’ and to provide an update on East Sussex County Council’s approach to weed management. 

 

KD

 

 

Report, other documents may also be submitted

 

Dale Poore

 

01273 481847

</PI9>

<PI10>

22 Nov 2021

Lead Member for Transport and Environment

 

Petition to extend the 40mph speed limit on the A2100 London Road, Battle

To consider the petition calling on the County Council to extend the 40mph speed limit beyond that being proposed for the new Lillybank development to a suitable location north of Canadia Road. The limit is being extended as part of a Section 106 Agreement for the Millwood Homes development (Lillybank Farm), and an extension north of Canadia Road will help protect vulnerable residents from the excessive speeding frequently endangering lives

 

 

 

 

 

 

Report, other documents may also be submitted

 

Helen Pain

 

0345 6080193

</PI10>

<PI11>

22 Nov 2021

Lead Member for Transport and Environment

 

Redundant assets of the Library and Information Service

The Library and Information Service has a collection of redundant assets following the service changes in 2018 (which Cabinet approved).

The decision required is to approve the disposal method, which would enables local organisations to expand their collections and make best use of the assets.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Alice Henderson

 

01273 481804

 

</PI11>

<PI12>

7 Dec 2021

Lead Member for Economy

 

University of Brighton @ Eastbourne consultation

To consider the formal response to the University of Brighton @ Eastbourne consultation on its proposal to move its current provision from its campus at Eastbourne and LEAF hospital (in Eastbourne) to its Falmer campus by start of 2024-25 academic year

 

KD

 

 

Report, other documents may also be submitted

 

Richard Dawson

 

07917 210721

</PI12>

<PI13>

8 Dec 2021

Lead Member for Adult Social Care and Health

 

Procurement of the Integrated Community Equipment Service

Approval to commence procurement of the Integrated Community Equipment Service and of the preferred procurement approach.
The new contract for the provision of the East Sussex Integrated Community Equipment Service will commence on 1st April 2023, replacing the existing contract which started in September 2016.
The service provider is responsible for the procurement, delivery, collection, repair, maintenance, decontamination and disposal of community equipment including pressure relief mattresses, beds and hoists, walking aids, chair and bed raisers, commodes and toilet aids and support rails as prescribed by health and social care staff for residents of East Sussex.

 

KD

 

 

Report, other documents may also be submitted

 

Sally Reed

 

01273 481912

</PI13>

<PI14>

13 Dec 2021

Lead Member for Transport and Environment

 

Petition for increased safety measures – Robertson’s Hill, Hastings

Petition for increased safety measures – Robertson’s Hill, Hastings. A petition was submitted to the County Council on 23 July 2021 and needs to be considered by Lead Member for Transport & Environment

 

 

 

 

 

 

Report, other documents may also be submitted

 

Victoria Bartholomew

 

01424 724284

 

</PI14>

<PI15>

13 Dec 2021

Lead Member for Transport and Environment

 

Petition to address speeding and overtaking along Whatlington Road in Battle from Caldbec Hill to Punchbowl Corner

To consider the petition calling on the County Council to address speeding and overtaking along Whatlington Road from Caldbec Hill to Punchbowl Corner in Battle.

 

 

 

 

Local Member

 

Report, other documents may also be submitted

 

Helen Pain

 

0345 6080193

</PI15>

<PI16>

13 Dec 2021

Lead Member for Transport and Environment

 

To consider a request to introduce a speed restriction in Milton Street, Long Man

Petition to consider a request to introduce a speed restriction in Milton Street, Long Man. A petition was submitted to the County Council on 23 July 2021 and needs to be considered by the Lead Member for Transport and Environment

 

 

 

 

Local Member

 

Report, other documents may also be submitted

 

Jo Reed

 

0345 60 80 193

 

</PI16>

<PI17>

13 Dec 2021

Lead Member for Transport and Environment

 

Approval of the updated Library and Information Service Strategic Commissioning Strategy 2022/23 to 2027/28

The Lead Member is requested to agree the Updated Libraries Strategic Commissioning Strategy 2022/23 to 2027/2028 and implementation to ensure the Library and Information Service continues to support residents’ needs

 

KD

 

 

Report, other documents may also be submitted

 

Rhona Drever

 

07876 036901

</PI17>

<PI18>

13 Dec 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Final decision on the proposal to lower the age range at Cradle Hill Community Primary School

To take the final decision on the proposal to lower the age range at Cradle Hill Community Primary School

 

 

 

 

 

 

Report, other documents may also be submitted

 

Jane Spice

 

01323 747425

</PI18>

<PI19>

14 Dec 2021

Cabinet

 

Annual Accounts for Lewes Charitable Trust

Annual position statement of accounts for onward submission to Charity Commission

 

 

 

 

 

 

Report, other documents may also be submitted

 

Samantha McManus

 

07919 298416

</PI19>

<PI20>

14 Dec 2021

Cabinet

 

Council Monitoring: Quarter 2 2021/22

To consider the Council Monitoring report
for the second quarter of the financial year
2021/22 as part of the Council's Reconciling
Policy, Performance and Resources
(RPPR) budget monitoring process.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Victoria Beard

 

07894 708914

</PI20>

<PI21>

14 Dec 2021

Cabinet

 

The LAC Annual Report 2020-2021

Cabinet are asked to receive and consider the Annual Report for the LAC service in their role as Corporate Parents. This will be presented on behalf of the Corporate Parenting Panel which is chaired by a member of the panel who has been elected by the panel to act as chair.

 

 

 

 

The report has previously been considered by the elected members who form the Corporate Parenting Panel.

 

Report, other documents may also be submitted

 

Liz Rugg

 

01273 481274

 

</PI21>

<PI22>

14 Dec 2021

Cabinet

 

Treasury Management Annual Report 2020/21 and mid-year report 2021/22

To consider a report on the review of
Treasury Management performance for
2020/21 and the outturn for the first six
months of 2021/22, including the economic
factors affecting performance, the
Prudential Indicators and compliance with
the limits set within the Treasury
Management Strategy.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI22>

<PI23>

December 2021

Chief Operating Officer

 

Award of contracts for supply of mobile phones

To approve the award of contract to the recommended supplier for the supply of replacement mobile required to refresh the existing corporate estate.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Matt Scott

 

07552 286752

</PI23>

<PI24>

14 Dec 2021

Lead Member for Resources and Climate Change

 

Approval of a Lease for Business Space Accommodation.

Approval of a lease for business space accommodation to meet the operational requirements of the Communities, Economy and Transport Department.
The decision required is to agree that the Council will take a commercial lease and to delegate authority to the Chief Operating Officer to sign the final lease agreements.

 

P

 

KD

Local Member

 

Report, other documents may also be submitted

 

Peter Smith

 

01273 337647

 

</PI24>

<PI25>

14 Dec 2021

Lead Member for Resources and Climate Change

 

Land at Woollards Field

To declare surplus ESCC freehold land at Woollards Field, Brighton with disposal to BHCC.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI25>

<PI26>

14 Dec 2021

Lead Member for Resources and Climate Change

 

Orbis Partnership Governance

To agree amended governance arrangements for the Orbis Partnership

 

 

 

 

 

 

Report, other documents may also be submitted

 

Phil Hall

 

07857 655532

</PI26>

<PI27>

14 Dec 2021

Lead Member for Resources and Climate Change

 

Firstfields Resource Centre – disposal of freehold

Disposal of the freehold of Firstfields Resource Centre

 

P

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI27>

<PI28>

14 Dec 2021

Lead Member for Resources and Climate Change

 

Former Forest Row Household Waste Recycling Centre - disposal

To agree the disposal of the former Forest Row Household Waste Recycling Centre to the preferred purchaser following the marketing of the site, including declaring the land comprising Station Road, Forest Row surplus to the Council’s requirements and agreeing its disposal to the preferred purchaser.

 

P

 

 

Report, other documents may also be submitted

 

Nigel Brown

 

07394 410630

</PI28>

<PI29>

14 Dec 2021

Lead Member for Resources and Climate Change

 

Supplementary lease of land at Swan Barn Household Waste Recycling Site

Approval to take a supplementary lease to the year 2080. The existing lease for the Swan Barn Household Waste Recycling Site ends 2080. The supplementary lease is required to accommodate the expansion of the operational Household Waste Recycling Site for the same period. The land leased in will be subsequently leased out to the waste contractor.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI29>

<PI30>

14 Jan 2022

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

East Sussex Childcare Sufficiency Assessment 2022-2023

To approve the publication of the East Sussex Childcare
Sufficiency Assessment for 2022 to 2023.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Jane Spice

 

01323 747425

</PI30>

<PI31>

20 Jan 2022

Lead Member for Resources and Climate Change

 

Ringmer Swimming Pool

To consider the outcome of the market testing exercise to ascertain expressions of interest in the future management of the Ringmer Swimming Pool.

 

 

 

 

Local Member

 

Report, other documents may also be submitted

 

Pauline Young

 

01273 481180

</PI31>

<PI32>

20 Jan 2022

Lead Member for Resources and Climate Change

 

Transfer of freehold of the Cuckoo Trail

Transfer of that part of the Cuckoo Trail that is held freehold by East Sussex County Council to Wealden District Council subject to due diligence

 

KD

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI32>

<PI33>

25 Jan 2022

Cabinet

 

Conservators of Ashdown Forest Budget 2022/23

To approve the draft Conservators of Ashdown Forest budget for the financial year 2022/23 and to consider the contribution from the Trust Fund.

 

KD

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI33>

<PI34>

25 Jan 2022

Cabinet

 

Reconciling Policy, Performance and Resources (RPPR) 2022/23: Draft Council Plan

To ask Cabinet to approve the draft Council Plan, Council Tax levels, Revenue Budget, and Capital Programme for 2022/23 for recommendation to the County Council (including Savings Proposals, Equality Impact Assessment, Engagement and Scrutiny feedback).

 

KD

 

 

Report, other documents may also be submitted

 

Claire Lee

 

07523 930526

</PI34>

<PI35>

25 Jan 2022

Cabinet

 

Treasury Management Strategy 2022/23

To approve the Treasury Management Policy and Strategy for 2022/23. This includes setting the Prudential Indicators as set out in the Prudential Code and approving the Minimum Revenue Provision policy statement and the Annual Investment Strategy for 2022/23.

 

KD

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI35>

<PI36>

22 Feb 2022

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Determine Admission Arrangements for 2023-24

To determine the admission arrangements for Community and Voluntary Controlled schools in East Sussex for the 2023-24 academic year (and the co-ordinated schemes of admission for the same year), as required by the School Admissions Code 2021.

 

KD

 

 

Report, other documents may also be submitted

 

Jo Miles

 

01273 481911

</PI36>

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